Date stamping proxies

Since a proxy must be received by the date and time stated in the notice convening the meeting of creditors for it to be valid then it is important to evidence when a proxy was received in order to show whether or not it was valid. The easiest way to do this is by date stamping each proxy that is received, ideally on the reverse of the form. Where a proxy must be received by a specific time as well as a specific date, e.g. in a CVL where a proxy may be received up to noon on the business day before the meeting, then where a proxy is received on the last date for receipt the time of receipt should also be recorded as well as the date.